Poster Printer

The departmental poster printer is in 111 Soc Psych.

Some details, regarding this printer:

  • There is a 45 minute drying time for a poster, usually handled by just leaving on the rack after printing.
  • Glossy finish posters cost $35, and matte finish cost $25. This is for any size poster, although popular options are 36" x 42" and 42" x 54".
  • You can download the template.
  • The grad student worker (Madeline George; ) gets $10 per poster that she helps print out. The cost of the poster paper plus the fee to the grad student is covered by the $35/$25 charge.
  • IT staff: The login to the poster printer is on an AD machine. There is a security group called pn-posteradmins for the grad student helpers, that gives them admin access to the machine. See the wiki entry about AD management for adding or removing people to this group.(!!!!!)

Detailed instructions for end-users

Try to avoid the temptation to cram too much content onto your poster. The goal of a poster is to provide a good general overview of the most important elements of your work, not to provide detailed information on your entire study.

Use a font that people can easily read 3-4 feet away. As a general guideline, you should include 40% text, 40% figures/tables, and 20% white space. You want people to be able to easily grasp the main points of your study so they can get into a discussion with you if they are interested in learning more.

As most of you won't have any actual results yet, your poster should describe what you will be investigating, what your hypotheses are, what you expect to find, and what you think it will mean. Of course, if you do have some actual data to present, that is fine. Poster preparation and printing instructions:

A template for your poster to start off with is attached. Please use this template when preparing your poster. Many labs will have their own templates or old posters they like you to start off with. However, if you do use PowerPoint to create your poster, you HAVE to use our template. Our template is saved in the correct PowerPoint format and has the correct dimensions. Using our template will help you avoid incompatibility issues. If your lab asks you to create your poster in another program, such as Illustrator or Corel Draw, you may use a lab template. In this case, please be sure to set the dimension to 32 inches wide and 36 inches high, orientation portrait. Be sure to save your poster in full size (32” x 36”) and make sure it has some margins (don't go all the way to the edges of the poster). Be sure to save your file in ppt/pptx and/or PDF format.

Sending both formats is best, especially if you used a Mac to create your poster because there can sometimes be formatting quirks going from a Mac to a PC. If you are using newer versions of PowerPoint you can easily convert your PowerPoint file to a PDF by using the “Save As” function.

When inserting pictures, be sure to save your target picture as a file (e.g., JPEG file) and insert it through the Insert Picture menu (rather than dragging and dropping images from PDFs). Please insert graphs as pictures and not as Excel Graph objects. To do this save your graphs inside Excel as a picture (e.g., JPEG) and then insert them into PowerPoint . Please avoid “Duke” blue if possible—it sometimes prints out as purple rather than blue on the department’s poster printer. In general, PowerPoint is best for text and tables. Everything else (graphs, images, decorations, etc.) should be inserted as pictures and should be created outside of PowerPoint .

Detailed instructions for poster admins

Printing the Poster

Turn on the poster printer and log in to the computer. Download the poster you are going to print from your e-mail account and save it to the desktop (if you would like.) [Note. David Rabiner sometimes asks for poster examples from VIP or Visible Thinking, so it is worthwhile to save all of the undergraduate posters together in case he asks for them.]

Check the size of the poster by clicking the “Design” tab and “Page Setup” option in PowerPoint, or by hovering your cursor over the bottom left corner of the PDF document. Load the appropriate size and finish of poster paper into the poster printer. Be sure to wear gloves if you are working with glossy paper. Select “Print” in PowerPoint or Adobe Reader (PDF). Adjust the size under the “Properties” tab. Enter the dimensions of your poster. Adjust Landscape/Portrait orientation as needed on the “Finishing” tab. Note. If you are using 42” paper, be sure to select “42 inch roll” before adjusting the size in Properties. In PowerPoint, select “Scale to Fit Paper” and view “Print Preview.” Send to printer. Once the poster has finished printing, I usually let it dry for an hour or so before rolling it up. This is more important for glossy finish than for matte.

Cataloging Payments

We keep track of posters printed and payments made in the “Poster Log” spreadsheet housed on Google Drive. We have a separate sheet for each semester (you can create a new sheet by copying one of the old sheets and deleting out the information), and things are pretty self-explanatory. If people ask for a receipt, you can give them a hard copy or send it by electronic ma il. I usually work off of the receipt template posted on Google Drive. We submit the completed poster log to Cynthia (the department business manager) at the end of each semester. I usually just download the spreadsheet and enter the totals for each type of payment (e.g., how much was paid by cash, cheque, or fund code) at the bottom of the spreadsheet. I also indicate how much each poster printer is paid (we get paid $10.00 per poster for being the poster printer, and you are allowed one free poster per academic year). Cynthia has asked that we submit cheques to her as they are received so the department can cash them right away. For cash payments you can submit when they are received or at the end of the semester. I find it useful to keep a bit of cash around in case someone needs change. I usually keep the cash in an envelope in the top drawer of the desk in the poster printing room. Trouble-Shooting: Although things usually run pretty smoothly with the poster printer, you can run into printing issues from time to time. For the most part, these are formatting issues that can be addressed by trying to print from a different type of file (print from PDF instead of PowerPoint or vice versa). Other issues can come up with the printer like taking a very long time to start printing a poster. This can usually be addressed by turning the printer off and then turning it back on again. If you run into mechanical problems, contact Matt Mielke ( , 919-660-5651) and he can help. Ordering Poster Supplies: Poster supplies can be ordered by sending an e-mail to Clarice Montgomery ( ) with a list of the items you would like to order. Usually you just need to order poster paper or ink, but sometimes you may need other supplies such as latex gloves. The department orders office supplies from Staples, so if you need anything just go to the Staples website and see if they have it. ures and should be created outside of PowerPoint.

compstaff: Poster Printer (last edited 2013-05-10 15:54:40 by mielke)